Rules and Regulations
FILLING OUT THE APPLICATION
APPLICATION DEADLINE is March 1st or when all spaces are filled. Once spaces in each category are filled, no more applications will be accepted in that category.
The SoHa Spring Festival is a juried show and not a first come, first served event.
In order to qualify for Artist/Crafter rate, all items displayed for sale must be the ORIGINAL DESIGN OF, AND HANDCRAFTED BY THE EXHIBITOR participating at the event. SoHa Arts Building reserves the right to reject any applicant prior to, or during the show, due to product and/or service misrepresentation. Exhibitors who display items not listed on their application & not approved by the Jurying Committee, will be asked to remove the items from their display with possible dismissal from the show & forfeiture of any fees paid.
JEWELRY: Only a limited number of jewelers will be admitted into the festival. If you wish to sell JEWELRY in addition to your main craft, you must check the box marked JEWELRY on the application. You will be judged with all of the other jewelers.
The SoHa Arts Building reserves the right to reject any / all applications. Previous admission into the festival does not gaurentee acceptance.
EXHIBIT SPACE: If display rules are not followed, you may be asked to leave. A single space is 10x10 ft with 2 ft between. Spaces will be located throughout the building. Vendors must provide there own tables and table covers unless instructed otherwise.
• If you setup beyond your space, you may be asked to leave.
• All items not being displayed, equipment must be stored under your table, out of sight.
• You must supply your own tables, tents, chairs, displays, etc. & are expected to have attractive, neat displays. Tables must be draped with cloths with no visible boxes. All items for sale must be neatly arranged & clearly marked with prices.
• NO MUSIC, amplified or otherwise, loudspeaker for announcements or live animals allowed.
SPACE PLACEMENT
• WE TAKE CARE in placing craftspeople & artists in special sections, unless otherwise requested.
• ALL SPACES are preassigned. Layout and setup can begin Thursday and Friday before the event Saturday, please call Sam to set up early access.
CANCELLATIONS
• We accept your contract in good faith and expect you to honor your commitment. Once your check has been cashed, only a credit towards a future show will be given. no refunds will be issued.
PARKING & VEHICLE INFO
• When driving through the Festival area, please drive slowly & carefully, as there may be pedestrians walking in the street.
• Please arrive early enough so you have everything ready on site well before 10am. Check in will begin at 8am. If you arrive late, you will need might have trouble parking and loading in items. If you need more time please call us.
FOOD VENDORS
• Once accepted, ALL FOOD VENDORS will be mailed applications for Board of Health & Fire Dept. permits. These departments will conduct inspections the morning of the festival. If you fail to obtain the proper permits, you will be asked to leave. If you have questions regarding their requirements & expectations, you may call those Departments directly. Links Below:
Camden County Health Dept. Permit https://www.camdencounty.com/wp-content/uploads/2020/02/CCHD-Mobile-Vendor-App-2020.pdf
Haddon Township Fire Dept. Permit https://www.haddontwp.com/wp-content/uploads/2018/01/Fire-Permit-Application.pdf
WHEN THE FESTIVAL IS OVER • The festival is over at 3:00 p.m. Please do not break down early.
• Before retrieving your vehicle, You MUST pack up everything. When you get your vehicle, you can then park as close to the entrance for loading. This will prevent excess cars on the avenue, which will help alleviate traffic problems.
• You will have approximately 1 hour to pack up your things before the start of the clean-up process. If you anticipate needing more time to pack-up, please let us know in advance.
• Clean your area thoroughly before leaving.
LIABILITY
Should an accident occur within the exhibitor’s exhibit space or caused by the exhibitor’s display, or debris left by the exhibitor, the exhibitor will be held liable. By applying to the SoHa Spring Festival, you agree to save and hold harmless The SoHa Arts Building/Ruba Associates, it’s management, agents, employees & sponsors from any liability resulting from such accident.
The Festival will be held RAIN or SHINE. By filling in this application, you accept that this is a rain or shine event. You also accept any liability due to possible changes in the weather. YOU AGREE that, should the weather become inclement (rain, snow, sleet, wind, etc.) at any time during the day, no RAIN DATE will be scheduled and no refunds issued. The SoHa Arts Building is not responsible for damages to your product or merchandise due to inclement weather.
SoHa Art Building FESTIVAL CONTRACT
1. These rules & regulations constitute an essential part of the contract for exhibit space. The SoHa Art Building reserves the right to render all decisions & interpretations there on & to establish further regulations as may be deemed necessary for the overall success and well being of the Event.
2. The exhibitor agrees to maintain their exhibit space until the closing time of the event; to leave with all merchandise, boxes, debris, etc. & to keep exhibit area clean at all times. Failure to do so could prevent admission into future events sponsored by the SoHa Community Events and subject to summons & prosecution for violations..
3. Exhibitors wishing to insure goods must do so at their own expense. SoHa Community Events and Sponsors assumes no responsibility for, or guarantee to the safety of the properties of the Exhibitor, its agents and their employees from theft, damage from fire, accident or any other cause whatsoever, and the exhibitor expressly agrees to save and hold harmless the SoHa Arts Building/Ruba Associates, it’s management, agents, employees and sponsors from any and all liability resulting from injuries or damage to exhibitors, their agents, employees and specifically to attendees while within the exhibitor’s exhibit space or caused by the exhibitor’s display.
4. Exhibitor shall be bound by all pertinent laws, codes and regulations of municipal and other authorities having jurisdiction over said event, and shall fulfill all municipal, state and federal requirements in connection with all sales.
(You Must Have a Tax ID #)
5. It is agreed that if the Exhibitor fails to comply in any respect with terms of this agreement, The SoHa Arts Building, shall have the right, without notice to the exhibitor, to occupy, sell or offer for sale the exhibit space covered by this contract without any rebate or allowance whatsoever to the exhibitor. Said exhibitor shall be liable for any deficiency, loss or damage suffered by the Event by reasons herein stated, and without in any way releasing said exhibitor from any liability whatsoever.
6. Exhibitor may display and sell ONLY what he/ she has listed on this contract, & that which was agreed upon by the SoHa Arts Building. The SoHa Arts Building reserves the right to decline, prohibit or remove any exhibit which is deemed out of keeping with the character of the event, this reservation being all inclusive as to things, products, printed materials, conduct, smoke, noise, etc.
7. Exhibitors may not assign their contract for exhibit space or permit any other person to use part of such space.
8. The SoHa Arts Building will not be liable for the fulfillment of this contract as to the delivery of said exhibit space, if nondelivery is due to any of the for lowing causes: insurrections, local or regional civil disturbances, strikes, fire, acts of God (inclement weather), or for any cause beyond their control. The SoHa Arts Building, in the event of its not being able to hold the event for any of the above reasons, will not reimburse exhibitors.
9. Raffles or similar activities that are NOT free to participants are NOT permitted unless they are approved by the The SoHa Arts Building. Proper permits are required.